Language
- 中文
- English

Tender | Bidding Documents for the Off-Site Passenger Elevators and Elevator Shaft Ancillary Works of the Office Building at Leshou Agricultural & Pastoral Group

Release date:

2022-08-10

2. Quality Standard: All items are qualified.

Project Name and Tender Description

1. Project Name: Bidding for an external passenger elevator without a machine room at the office building of Hebei Branch, Leshou Agricultural and Pastoral Group Co., Ltd.

2. This tender is for the procurement of an off-site passenger elevator without a machine room for the company's office building, conducted in accordance with the company’s tender and procurement regulations. The supplier selected through the bidding process will sign a formal construction contract with the company.

3. Construction Content and Requirements

Construction details: Procure and install one machine-room-less passenger elevator, followed by installation and commissioning.

Construction requirements:

a. Design the elevator according to the architectural drawings, featuring 5 floors with 5 stops, a standard configuration that meets basic usage requirements—and must include an emergency rescue device for elevators (automatic leveling in case of power failure)—to ensure successful completion of fire safety and special equipment inspections.

b. The elevator car interior, car door frame, and door panels are all made of hairline stainless steel; the hall door panels, priced as hairline stainless steel, are included in the total cost, while the elevator car exterior is covered with stainless steel.

c. Both first-tier brands (such as Finland's KONE, Hitachi, Toshiba, Fujitec, Schindler, U.S.-based Otis, Japan's Mitsubishi, and Germany's ThyssenKrupp) and second-tier brands (including Shenyang Sanyo, Giant KONE, Conley, Yongda, and Hangzhou Xio) are eligible to bid;

d. For other specific requirements, please refer to the design drawings and contact the designated person for details.

e. Bidding companies must submit one quote according to this requirement, while they may also provide an additional quote for the sightseeing elevator and are encouraged to offer rationalization suggestions.

Bidding Method

Public Tender

Bidding Instructions

1. Contracting method: Covers equipment fabrication, installation, and commissioning.

2. Quality Standard: All items are合格 (qualified).

3. Scope of Tender: All items included in the first construction phase

4. Breakdown of the quotation, quotation method, and payment terms

The quotation includes equipment manufacturing costs, installation and commissioning fees, handling charges related to obtaining acceptance approval and ensuring normal operation, as well as applicable taxes. After the contract is signed, a 30% deposit will be paid. Once installation is complete and the equipment passes final acceptance inspection, the full invoice will be issued, and the remaining 95% of the total payment will be made. The final 5% will be settled after the one-year warranty period has expired.

5. Project Timeline Requirement: Installation must be completed within 20 days after the elevator shaft is finished.

6. Qualification Requirement: Must be an independent legal entity that is either an elevator manufacturer or a dealer authorized by the manufacturer.

7. Bid Bond: The amount is RMB 20,000, to be paid into the account designated by Party A before 6:00 PM on August 19, 2022. For companies that do not win the bid, the bond will be refunded to the original payment account within 7 working days after the announcement of the winning results. For the company that wins the bid, the bond will automatically be converted into a contract performance security, which will be returned to the original payment account within 7 working days after the completion and successful acceptance of the project.

Le Shou Group's collection account:

Account Name: Leshou Agricultural and Pastoral Group Co., Ltd. – Hebei Branch

Bank Account Opening: Agricultural Bank of China Limited, Xian County Branch

Account: 50617001040028485

8. Award Method:

The bidder with the best overall rating—based on performance metrics, cost-effectiveness, and after-sales service—will win the contract.

Note: Within 3 days after winning the bid, the successful bidder must sign the contract (agreement).

Bid Document Preparation Requirements

5.1 Preparation of Bidding Documents

Bidders are required to carefully read all sections of the tender documents, submit a complete bid package, and ensure its authenticity. Any non-authentic bid documents will be deemed invalid.

5.2 Composition of the Bid Documents

The bidding document should include the following sections; please refer to the bidding document format for specific content and writing guidelines.

1. Bid Letter; 2. Authorization Letter—Elevator distributor companies must provide authorization from the manufacturer; 3. Product Description of Non-Machine Room External Passenger Elevators for Office Buildings (including specifications, standard features, etc.), along with schematic design and construction organization plan; 4. Supporting documents proving the bidder’s relevant production qualifications and certifications, as well as product inspection reports from accredited institutions (with official company seal); 5. Detailed Bid Price Quotation (covering taxes, shipping costs, equipment installation, commissioning, and other expenses), plus proof of bid bond payment (bank transfer receipt); 6. Warranty and After-Sales Maintenance & Repair Commitment Letter; 7. Company Profile and Achievements (including company overview, key production equipment, current production and management status, quality management practices, production capacity, notable accomplishments, partnerships with suppliers, and case studies of installed customer projects).

5.3 The bid documents should be bound into a volume in A4 size;

5.4 Number of Bidding Documents and Signatures

The bid documents should be submitted in three copies: one original and two duplicates. In case of any discrepancies between the original and the duplicates, the original shall prevail.

Bid opening time and location

Our company will publish the tender documents on August 10, 2022, on the official website and WeChat official account of Leshou Group, and will also send them to all prospective equipment suppliers. All bidding companies are requested to pay the bid security by August 19, 2022, and submit their bid documents along with company qualifications and other required materials—either in person or via mail—to the following address: Tender Procurement Office, Leshou Agricultural & Pastoral Group, 3rd Floor, Administration Department, Qilizhuang Village, Leshou Town, Xian County, Cangzhou City, Hebei Province. Participation in the bid opening is contingent upon receipt of both the bid security and the submitted tender documents. Please note the specific procedures for participation.

The company is scheduled to conduct the comprehensive bid opening and evaluation in person on Saturday, August 20, 2022, at 9:00 a.m.

Q&A Contact: Manager Zhang: 15630713393

Manager Gao: 15530722068

Bid Contact: Manager Tang: 18632798771

Bidding for Elevator Shaft and Associated Works Please note

Construction Overview

1. Project Name: Office Building Elevator Shaft and Associated Works

2. Construction Content : All construction activities shown on the shop drawings, excluding the elevator installation—details are provided in the drawings—including fabrication and installation of the steel structure elevator shaft and anteroom; construction of ancillary foundations, staircases, wall openings, door and window installation, and electrical wiring; as well as site cleanup.

Bidding Instructions

1. Contracting Method: Turnkey contract—labor and materials included—providing a fixed total price based on the design specifications outlined in the drawings (excluding elevators). If the drawings remain unchanged, the contract price will not be adjusted upward or downward.

2. Quality Standard: All items are合格 (qualified).

3. Scope of Tender: All items included in the first construction phase

4. Breakdown of the quotation, quotation method, and payment terms

The quotation covers labor, materials, machinery, construction measures, taxes, and other costs associated with site clearance, on-site excavation, demolition of existing building components, construction of the new elevator shaft foundation, main structural work, and ancillary projects. There is no advance payment; instead, payment will be made in full after acceptance according to the design drawings. Any scope changes proposed due to reasons attributable to Party A will be measured and adjusted accordingly based on the original quotation, reflecting actual costs in the final settlement. Once an invoice covering the full settlement amount has been issued, 95% of the settlement price will be paid, with the remaining 5% disbursed after the one-year warranty period expires.

5. Project Timeline Requirement: Completion within 50 days after contract signing.

6. Acceptance Requirements: Provide a qualified completion acceptance report (in pink) after the project is completed, and assist the elevator installation company in handling the relevant acceptance procedures.

7. Award Method:

Winning the bid with a reasonable and low price

Note: Within 3 days after winning the bid, the successful bidder must sign the contract (agreement).

Quotation provided with materials

1. Scanned copy of the business license.

2. The bid price list signed and confirmed by the bidder.

3. Similar performance.

(All of the above must be stamped with the official seal of the bidding company.)